Documenting in Times of Crisis : A Resource Kit

The documents are designed to be a starting point and are meant to be customized for local use in consultation with communities, administrators, and legal counsel as necessary.

Read / Download the Resource Kit HERE

Update : Super Typhoon Ompong (Mangkhut)

Source: Philippine Daily Inquirer (PDI) news

The following areas were placed under storm signals:

Signal No. 3
Northern Aurora, Isabela and Cagayan

Signal No. 2
Batanes, Babuyan Group of Islands, Ilocos Norte, Ilocos Sur, Apayao, Abra, Kalinga, Mountain Province, Ifugao, La Union, Benguet, Nueva Vizcaya, Quirino, Pangasinan, Nueva Ecija, rest of Aurora, Tarlac and Northern Zambales

Signal No. 1
Pampanga, Bataan, rest of Zambales, Bulacan, Rizal, Metro Manila, Cavite, Batangas, Laguna, Quezon including Polillo Island, Northern Occidental Mindoro including Lubang Island, Northern Oriental Mindoro, Masbate, Marinduque, Camarines Norte, Camarines Sur, Catanduanes, Albay, Sorsogon, Burias and Ticao Island Northern Samar


Keep Safe and Dry Everyone! Secure also your documents, collections, and libraries!

Seminar-Workshop on Records Management

"Seminar-Workshop on Records Management, Preservation / Conservation, Establishing Archives and Disaster Management"

Plaza Del Norte Hotel and Convention Center

Laoag, Ilocos Norte

16-18 April 2015

Seminar-Workshop on Disaster Management in Libraries

Seminar-Workshop on Records Management, Preservation and/or Conservation and Disaster Management

Seminar-Workshop on Records Management, Preservation and/or Conservation and Disaster Management

April 24-26, 2014, Dao Diamond Hotel, Tagbilaran City

Background and Rationale

The documents and records of an institution, school and/or agency are crucial to the conduct of business of that organization. These documents should be organized, indexed/ catalogued and stored for easy retrieval and access of personnel who need the vital information found in these documents in the course of their work and in dealing with the clients. 

Which of the vast number of documents created by an institution have administrative, legal or research value to warrant permanent retention as archives? The establishment of the institutional archives will ensure appropriate and permanent care for records of historical value, in order to make them available for use both now and in the future.

The modules on preservation/conservation and disaster management will give participants the basics on how to preserve these important documents from harm and keep them for years to come. 

Objectives

This seminar workshop aims to obtain the following objectives:

1. to introduce the basic concepts and principles of records management so that participants will realize the importance of establishing and maintaining a system for managing records; 

2. to help participants draft the working documents needed to establish the structure (policies and procedures) of a records management system;

3. to make participants aware that records need to be maintained and preserved because these contain important information crucial to the life of the organization and/or the customers they serve; 

4. to introduce the basic concepts and principles of es-tablishing an archives for institutions; and 

5. to introduce the basic principles of disaster management and help participants prepare emergency plans for potential disasters. 

The Topics

A. Records Management

• Introduction to records management

• Records creation and control

• Files administration;

• Classification systems and their applications 

• Making an index/locator to records

• Drafting a filing manual

• How to establish a subject authority file

B. Preservation/Conservation Program

• Conservation (Preventive and Treatment)

• Scope of Conservation

• Approaches in conservation

• Object of conservation

• Causes of damage to records, library and archival materials

• Other threats

• Deterioration of paper

• Preservation strategies

• Legal issues

C. Establishing an Archives

• Developing the Archive’s Mission Statement

• Establishing Archival Procedures and Policies: 

- acquisition of materials

- arrangement of records

- preservation and storage

- risk management

- access to materials

- public relations and outreach activities

• Creating an Effective Organizational Scheme

D. Disaster Management for Records and Library Resources 

• Being prepared for the possibility of a disaster

- Disaster/damages

- Types of potential disasters

- Setting priorities

- General emergency rules

- Basic elements of preparing a plan

- Risk assessment

• Disaster control plan phases

- Prevention

- Preparedness

- Response

- Recovery

• Disaster response guidelines

Speakers/Resource Persons:

Salvacion M. Arlante (Professorial Lecturer, UPSLIS)

Fides M. Abad (Director, IMSI; Consultant, OCCI)

Seminar Fees:

Registration Fee: P3,500.00. Covers kit, handouts, certificates (participation and attendance) snacks and lunch.

Participants will arrange their own transport, accommodation , breakfast and dinner for the duration of the seminar. 

However, IMSI will assist participants in getting accommodations.

We can only accommodate 100 participants. To ensure participation, interested parties may pay the registration fee on or before 11 April 2014.

Payments:

Deposit payment to InfoManagement Specialists, Inc. 

PNB account number 503501800014.

Contact Persons:

Nani Cruz: prudenciana.cruz@yahoo.com

Rose Rosali: rgrosali2@gmail.com

Bohol Coordinator:
Librarian Nicandro Pagaran: #09228451701